Machine Registration - Help Notes

The School has 800 connected devices, 1600 network outlets, 30 active network switches in more than 10 locations with 20 virtual networks spanning these. So, we do it all by numbers:

Please supply the building name and room number (as on the office door), this will enable us to build the database of which cables serve where.

Registration Process

The majority of machines that are self-registered are PCs, which are self managed. The form is specifically targeted at PCs.

Please look for a box on the wall with an "RJ45" aka "UTP" cable outlet (socket). This should be labelled, for example: u1234. and it is this that is the u-number! Exceptions:

1. In Crew and WD, the numbering may still be of the form: 01/123 or simply 45
2. There are still odd-ends of local numbering left in FJ and Sanderson.

So, in most cases the u-number begins with the letter u!
[In any email or move requests etc, if the number doesn't begin with a "u", eg as in Crew or WD, please always be sure to give the building name too, thanks.]
NB: In all cases, please enter the u-number exactly as it is labelled on the outlet box.

PS: If you are still connected by coax daisy chain cable, please enter BNC in the port number box.

The easiest way to identify who is filling in the form and, if different, who is the main user of a machine, is if you could please specify the login name you, or the user, uses to access your/their divisional mailbox.

For a given machine, we need to identify the academic staff member most closely responsible for the machine's use. In general, this will be a research user's supervisor. For an academic staff member, it is clearly themselves. For secretarial machines, it will probably be the leader of the research group. If registering a personal laptop, it is your supervisor, ie the person responsible for your activities here.

We need to know the PAT number as it allows cross referencing between the computer inventory and the PAT testing records to satisfy statutory requirements.

1. In EEE, PAT numbers are 5-digits and should be entered as the full FIVE digits including any leading zeros.
2. In DoE, PAT numbers are printed/written on small labels with a black bar title: "SERIAL NO"; nearby should be the small green "last tested" label. The number itself, comprises either 4-digits, please enter all FOUR digits with any leading zeros, or five digits the first of which is "2".

If the equipment does not display a PAT number, please contact Richard Blair (phone 505626) for PAT registration prior to completing this form.

The serial number required is the manufacturer's serial number [do not confuse with the division's PAT number, see above].

1. This is usually to be found on the rear of a unit.
2. On laptops, it is usually to be found on the underside.
3. On Dell products (desktop and laptop), what we are looking for is called the service tag (or bar code), and can be located on the side. The service tag is 5 or 6 letters and numbers, eg, KJ2U5B. On older machines it can appear on a small white label stuck on the rear at random.

PS: Even if you have entered a PAT number, please always enter the manufacturer's serial number.

DIY Constructions

If the PC has been assembled from parts then, please enter:

1. Manufacturer="homebuilt"
2. Serial number= concatonation of "ENG" followed the PAT number (no space).

We are trying to determine how much valuable user data is held on local disk, which in a proper corporate environment would be held and managed on a server.

This does not include C: drive or other application programs, nor scratch space used for (large) temporary working space, but data sets and compressed results, documents etc that one would wish to keep for some time.

Please specify approx date of manufacture, mm/yyyy will do. If the machine was acquired from new, then approx delivery date will do. If the machine was acquired "used" then an estimate of manufacture would be helpful.

Screen size (inches), is the nominal diagonal size as quoted by manufacturers, somewhere between 14"-24".

• Band X University academic departments and their research units; University Library, administration and similar units.
• Band Y Units within Edinburgh University which are required to cover all their costs; external research units; other universities or colleges; other organisations with which the University has links e.g. galleries, museums, National Health Service etc.
• Band Z Commercial units.

Please enter anything you think we should know!

If your machine already has been allocated a w-number, please enter it here.

Revision Date: 17 October 2002